Administrator – Definition, what it is and concept

An administrator is the person who is responsible for carrying out the administrative task through the planning, organization, direction and control of all tasks within a social group or an organization to achieve the objectives through the efficient use of resources.

However, the administrator is the person in charge of the group he directs, coordinating the use of scarce resources and the tasks within an organization to achieve the best performance results.

Undoubtedly, the administrator plays a very important role within a group or organization, because the way in which it manages resources and tasks will be decisive to achieve the proposed objectives. The administrator’s task has a great impact on the performance and performance of institutions of any kind.

In addition, the administrator must use efficiently and adequate all human, technical, financial, cognitive and materials available in an organization; to get the biggest Benefits.

Therefore, an administrator must have certain qualities to be able to perform his function correctly, must have an attitude of leadership, possess knowledge and experience about what he does. In addition, the ability to decide to act precisely and immediately when appropriate is also important.

Skills that an administrator must possess

People who perform the difficult task of the administration They must gather the following skills to develop their work correctly.

1. Human skills

Since, human skills have to do with the ability that the administrator must have in order to work with others people, therefore it is required that you have the ability to know how to listen, express respect for others, have power of self-control, be Comprehensive, empathic, tolerant, eloquent and be a good motivator to be able to Feedback in a timely manner. He must be an excellent leader, because of that the result of the work of others will depend.

2. Technical skills

On the other hand, the administrator must own the knowledge and mastery of the techniques that help you execute and perform your work as effectively as possible. This provides you with knowledge specific that relates to the procedures and work that should be developed.

3. Conceptual skills

These skills help the administrator so that he can understand the behavior of the people and all the difficulties of the organization. All this contributes
to be able to visualize the organization as a unit, knowing all the functions that have to be performed and how they complement each other all.

Either way, conceptual skills are relate to ideas, thoughts and the reasoning that is applied to the search for solutions or to diagnose a situation.

4. Political skills

For their part, political skills are essential to achieve the leadership position, which serves to promote their ideas and influence others. This allows you to achieve high performance, be well evaluated and climb positions, as well as promotions.

Positions that an administrator must play

Given the importance of the work performed by an administrator, should occupy the following positions:

1. Leader position

Above all, the administrator must be a leader, because The administrator must maintain a relationship with the staff in all its functions of the organization, since within its responsibilities it has to hire, train, discipline and motivate employees. Similarly it serves as a link between the different positions that are held within the organization.

2. Reporter position

Also, the administrator must know how your organization works and the other organizations that are within your environment. That is, the administrator is the channel used to achieve the transmission of information to all the people who are part of the organization. You can also act as a spokesperson between the organization and other people outside the organization.

3. Decision agent position

Additionally, the administrator is responsible for making the most important decisions within the organization and the actions to be taken depend on them.

The decisions can be:

  • Entrepreneurship Decisions: They are usually taken when looking to design and start a new project.
  • Decisions in handling difficulties: When there is a difficulty, problems or changes. Immediate control must be sought before it can become a crisis.
  • Decisions in the allocation of resources: These are very important decisions, because every organization works with scarce resources and therefore it is essential to decide why all resources have alternative uses.
  • Negotiation Decisions: They occur when differences arise and it is about reaching an agreement, so the administrator’s decisions are fundamental.

Administrator Roles

The main roles of the administrator are:

1. Planning

In relation to planning, this function essentially seeks to determine in advance, what type of direction will be followed in order to reach the proposed objectives in the most efficient. In this function the administrator acquires a vision of the future, determining the achievement of the expected objectives, choosing a course of action.

2. Organization

As for this function, the organization chart is made, the responsibilities and obligations of each person who is part of the group are established; as well as the way in which the tasks will be done and the sequence that must be followed.

That is, the functions that each person must perform are assigned, since these tasks are necessary to achieve the objectives and for that reason they are assigned to the best qualified people to do them, dividing them properly, coordinating the activities correctly and of course providing the necessary resources.

3. Address

Actually, this function is carried out through the influence that the administrator causes on all people to achieve the objectives. In this function it is very important to exercise the ability to leadership to persuade people to cooperate and thus achieve the objectives, through communication and the correct motivation.

4. Execution and control

For its part, the execution implies that it be put into practice everything that has been planned and organized, so it becomes necessary motivate people to carry out the activities that correspond to them. On the other hand the control allows to reach measure performance based on the proposed objectives, so that they can take corrective measures if necessary.

The control verifies that the activities that occur in real form coincide with the planned activities, then the comparison of the measurement of the results obtained with the planned ones is made.

In conclusion, we can affirm that an administrator is a very important piece within any organization, since its work is decisive to be able to achieve the objectives of an organization, because the administrator is the one who becomes responsible for performing the functions of planning, organization, direction and control of all resources within the institution.