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Template for the Perfect Thank You Email After an Interview
If you are looking for a job, surely you have invested a lot of time and energy designing your best CV, informing yourself about the company, rehearsing the interview and so on. All to achieve that desired job.
However, perhaps due to ignorance, you skipped the last step:
Tell me, did you send a thank you email to both the recruiter and the rest of the interviewers in the selection process?
Thank You for Interview Email Sample
Thank you emails are always welcomed by those who receive them, and the best thing is that they offer you a new opportunity to create a positive impression and reinforce your personal brand.
Why to write Thank You Letter After Interview?
- Because they are a sign of your courtesy and politeness to the recruiters, who, like you, invested a lot of time in getting the interview done.
- In addition, it is a highly valuable detail that will help you stand out from the other candidates, since only 24% of those interviewed usually send a thank you note.
- You will leave a positive impression if you show your interest in the job and the company.
How to write a Thank You Letter After an Interview
Step 1: Subject
What to write in the subject?
The subject of the thank you email should be short and concise, but attractive to stand out and capture the attention of the recruiter.
Here are some examples:
- Thank you for your time, (name of interviewer)
- Thank you very much for the interview (interview date and position name)
Who to send the email to? How to say hello? How to start?
- The email must be addressed individually and personalized to each of the interviewers. Never make an email where you copy all the interviewers and send them the same message, this can be interpreted as little willingness and little interest.
- Greet formally, and indicate the name of the person who interviewed you. Next, introduce yourself by stating your name and the position for which you were interviewed, and proceed to genuinely and honestly say thank you for the opportunity.
Let’s see the following example:
Good afternoon, Mrs Remiro (consider formal or informal treatment, depending on what happened in the interview)
My name is Maria Lopez and I am writing to thank you for the time you dedicated to me in the interview we had last Monday, June 16, for the position of [job title] in your company [insert name ]”.
Step 2: Body of the message
What to include?
This space is key to reaffirm your interest in the position and the company. To make the most of it, we suggest some tips:
- Highlight a positive aspect of the company and recap how your skills would contribute to the position.
- Express your enthusiasm for the position and the company.
- Show your understanding of the company’s needs, highlighting the key phrases used by the interviewer and reflect it in your email.
- Keep it formal, unless the company has a different policy and has treated you like you.
Let’s see the following example:
The interview allowed me to learn more about your company and your team, and to better understand what is expected of the position and the growth objectives outlined. I am convinced that my technical skills added to my knowledge of the sector will make me successfully carry out the position of (name of the vacant position)
Step 3: Conclusion
To close your email, let them know that you are open to provide more information, answer any questions that have not been addressed in the interview, as well as to send references or certifications that the company requires.
In case there is a next interview, take advantage of the statement to request the date of it.
As you could see in the interview, my training, ability to lead teams, and knowledge of the sector meet your requirements, which is why I think I could add value to the department.
I am waiting for you to confirm the time and date of the next interview, as well as to complete any additional information that may be required.
Step 4: Signature
Put your first and last name, and add your contact information, as this will facilitate the interviewer’s job in case he wants to contact you.
+ 34 674-765-4321
Tips for your thank you email
- Make sure to write an email that is short and precise, but that reinforces your objective.
- Make sure that both the email address and the name of each interviewer are correctly written
- Personalize the content of the email for each interviewer and include some key aspect discussed in the interview.
- Keep the tone used in the interview by each recruiter. If in the interview there was informal treatment “you” can keep it in the email, otherwise keep the formality and use “you”.
- If you use a generic thank you email that you have copied or a template, add your personal touch, nothing worse than a faithful copy, which leaves you exposed and is not understood.
- Check the email before sending it, and make sure there are no spelling or grammatical errors. If in doubt, ask someone else to read it.
- Strengthen your skills and abilities for the position.
- Do a proof before sending it, to ensure that the format is maintained.
Interview Thank You Email Template
Next, we leave you 3 email Templates, which will serve to inspire you:
Sample interview thank you emails
To : [email protected]
Subject: Thank you for the interview for the position of Maintenance Manager 10/06
Dear Mrs. Fernandez,
I wanted to thank you for the interview we had on June 10 for the position of Maintenance Manager at xxxx, and reiterate my interest in being part of your team.
I am very motivated with the objectives they have set for the coming year and I believe that my technical training, ability to lead teams and knowledge of the sector can fit with their work style and help them achieve the goals of production and savings set in the short term.
I am waiting for you to confirm the time and date of the next interview with the Director of Operations, as well as to complete any additional information that may be required.
+ 34 xxx xxx xxx
A sample interview thank you email that gets a little more specific
To : [email protected]
Subject: Thank you for the interview yesterday for the position of HR Supervisor
Good morning Pedro,
Thank you for the interview yesterday, for the Human Resources Supervisor position at XYZ.
After learning more about the team and understanding the objective of the position, I believe that my experience fits very well with what you are looking for, and I feel qualified to carry out the responsibilities and meet the expectations of the role.
Thanks to my expertise in the area of personnel services and in the area of organization and methods, I will be able to optimize HR processes in a short time and therefore transform the perception of the area.
Do not hesitate to call me if you need any additional information.
+34 xxx xxx xxx
A short and sweet sample thank you email you could send after an interview
Subject : Thanks for the interview yesterday Mr. Nieto
Good morning Mr Nieto,
I am writing to thank you for your interest in my candidacy, and for the interview we had yesterday.
It was very interesting to know the details of the position and the company, and I feel highly motivated with the objectives set. As I explained to you, I would love to be part of your team and participate in the process of attracting new clients.
I am sure that with my experience in sales and IT consulting, I will be able to contribute immediately. I also want to tell you that I identify with the company’s work culture and policy and I think I would fit in perfectly with your sales team.
Awaiting your news, I remain at your disposal for any questions you may have.
+ 34 xxx xxx xxx
When to send a thank you email?
Although some recommend sending the email within 24 hours, I suggest you not do it the same day.
Give yourself one to two days, so you don’t seem too eager about the job.
But don’t send it late either because the company may have made a decision and then you will leave a bad impression.
Sending a thank you email will allow you to remember your candidacy and your interest in the company, provide additional information and ratify your skills.
Finally, keep in mind that, if you do not get the job, you will have established a new employment relationship and will have left an open door, either for another future position in that company or to exchange internships at a professional level.
What is better letter, email or thank you note?
Today, the letter by post is increasingly in disuse.
Almost all work and personal communication is done through email, so it is always preferable to use email to write your thank you letter. It’s immediate and will look just as professional.
It can be in different formats: thank you note, email or letter.
Unless, by custom of the company, postal mail is used more. In this case, take into account the time it will take for the letter to reach its destination.
11 common mistakes
- Wait too long to send your thank you email, as you will lose the opportunity to make a good impression and even get the job.
- Forwarding the mail to the wrong person, either by misspelling their name or the domain of the account. To minimize this risk, ask interviewers for a business card or write down the data on the day of the interview.
- Send the email with grammatical and spelling errors. If you use the automatic corrector, keep in mind that there are words that differ only with an accent and others that the corrector will not detect.
- Put links to your non-professional social networks.
- Send more than one thank you email to the same person.
- Be insistent and ask several times about your candidacy. This will make you look desperate and that is not the point.
- Justify yourself for a bad interview. What you did in the interview cannot be undone, so focus on the message you want to convey.
- Use standard generic thank you note templates. They do not contribute anything unless you customize them.
- Making an email that is too long and detailed. There is no need.
- Excessive compliments can make the recipient uncomfortable and create a barrier.
- Use your current work email address to email interviewers. It can be seen as a lack of loyalty.
Now that you know the importance of sending a thank you email, what you should and shouldn’t do, you have no excuses.
It is your moment to stand out and close the selection process with a flourish.
And if you don’t get a response to your thank you email, don’t despair. The most likely thing is that they are busy, and it is possible that they have missed answering you. Wait, let a few days pass to give them time to answer you.
If after that time you don’t get a response, send a follow-up email.
As long as you are polite, no problem, it will serve as a reminder that you are waiting.